EXHIBITOR RULES & MORE

​Summary:


  • Full payment is required prior to setup. You can pay by credit card or mail a check to our Payment Center at: 16772 W. Bell Rd, Ste #110, Box 504,
    Surprise, AZ 85374-9702. For credit card payments, please contact us directly.
  • If you are new to event marketing read these Guerilla Marketing Tips 
  • All shows are indoors unless otherwise indicated
  • Please contact us if you want to rent tables, chairs, tents, or interactive games.
  • Typical set-up hours are from 7:30 am to 8:30 am 
  • Show Hours: 9 am to 1 pm
  • Take Down: 1 pm to 2 pm   
  • Please go to the main registration area to get your booth space number
  • The event takes place rain or shine
  • Have any necessary permits and licenses in the event of an inspection by city/county officials
  • Please follow appropriate trade-show etiquette
  • Read the exhibitor rules below
  • Your booth must stay up for the entire event.
  • The Chamber does not offer refunds on space rentals.
  • Booths not set up 15 minutes after start time are turned into rest areas. 
  • If you are solicited during the show by another company/individual, please report the person to show staff immediately.


Exhibitor Rules​
​​Here is a reminder of the exhibitor rules. Please get in touch with us if you have any questions.


  1. The event will take place rain or shine.
  2. Your booth must stay up for the entire event.
  3. You are responsible for your tents, chairs, tables, etc., when placing your space order; you can rent chairs, tables, tents, interactive games, and more to help make your booth more exciting and inviting.
  4. Exhibitors are requested to follow health precautions as dictated by local community standards.
  5. The Chamber reserves the right to locate and move displays on the property to comply with any regulations and sponsorship agreements.
  6. Exhibit booths must be staffed and fully operational during published show hours. Booths not set up at show opening will be subject to dismantling.
  7. No sound amplification or generators are permitted unless pre-approved.
  8. Eating, drinking, and smoking at exhibit booths are discouraged.
  9. All vendors must have business licenses and proper Health Department permits (if required).
  10. TENTS (outside): The following rules apply to all tents, canopies, and membrane structures: (1) There will be a 20’ separation from parked vehicles or internal combustion engines. (2) there will be a 20’ distance from any Fire Lane, cooking and heating equipment, LPG containers, flammable or combustible liquids, containers, and generators. All tents must be adequately anchored/weighted (3) Tent Anchorage: Your tent should be securely weighted in the event of high winds. You may use sandbags and water barrels. And other weighted materials are acceptable. The driving of any peg or stake of any kind into the flooring, pavement or grass area is strictly prohibited.
  11. Exhibit space must be large enough to contain a reasonable audience for in-booth demonstrations. Objects may not be suspended over 8 feet above the ground/floor.
  12. Only services and products approved on your application will be displayed or sold in your booth.
  13. Promotional materials may not be distributed outside your space.
  14. Lighting should be directed to the inner confines of the booth space and should not project onto other exhibits or expo aisles.
  15. The sale, sampling, or distribution of food for consumption on the premises must be approved by the Chamber, and the Exhibitor must obtain licenses or permits required by the Health Department. Sample sizes should be less than 2 oz.
  16. All exposed parts of displays must be finished so they do not present an unsightly appearance when viewed from adjoining booths or aisles.
  17. Signs in booths will not be permitted to extend above 8’. Signs in island showcases will not be allowed to rise more than 16’ above the floor/ground.
  18. Exhibitors may not share booth space.
  19. Exhibit space should be kept in good order, with storage boxes placed under tables or designated storage areas.
  20. Helium balloons can only be used when they are permanently affixed to the physical booth display. Helium tanks must be stored in an approved stand. Helium balloons are not allowed at indoor events.
  21. Fire regulations typically prohibit the use of Sterno or an open flame, including candles. Any booth cooking with an appliance or food warming device for outdoor events must be equipped with at least one 20BC fire extinguisher- No LP gas, bottled gas, or bottled gas tanks are permitted.
  22. Electrical wiring and displays must conform to the National Electrical Code safety rules. Generators are not permitted unless pre-approved in writing.
  23. Any display vehicles must have less than ¼ tank of gas, at least one battery cable disconnected from each set of batteries, and the gas tank sealed or locked.
  24. The Exhibitor does indemnify and hold harmless the organizer against any claims as may be asserted against it. Any disputes will be arbitrated in the State of Arizona.​
  25. It is the policy of the Chamber not to provide cash refunds. At the sole discretion of the VP of Operations and Marketing, a credit may be applied to outstanding balances or future advertising, membership dues, or sponsorships. If the client refuses credits by not applying credits to outstanding balances or future advertising within one year from the date issued, this shall constitute the client’s refusal of the credit.
  26. Our show vendors are committed to, and have made a significant investment to reach prospective customers. Solicting exhibitors, including but not limited to business card harvesting, pitching, card spamming are strictly prohibited.  Individuals found soliciting show vendors, or loitering around any booth to pirate leads from a vendor, will not be tolerated. It is the policy of the Chamber to ask these individuals to leave immediately. In cases where the individual refuses to leave or is a habitual offender, the Chamber reserves the right to take any of the following actions; (a) contact law enforcement, (b) file a TAA (Trespassing and Authority to Arrest), and (c) issue a formal cease and desist order to the offending company. We encourage all attendees to report any suspicious activity to show staff for prompt action.


​The Celebrating Community Festival HOME & HEALTH Shows reflects the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable.

Building stronger communities is what our Chamber of Commerce is all about. 

Celebrating Community
Home & Health Shows   
​Frequently Asked Questions

​How is this Event Different from Other Local Events and Expos?
The Event is Refreshingly Different! The event is planned by a l Chamber of Commerce, an organization whose brand is very well recognized by consumers and businesses alike. Secondly, the events are held in smaller communities and attracts residents who typically wont travel to more distant shows. This helps you maximize your branding and helps you generate more leads.

​Why is the Chamber Doing the Events? 
The shows are planned across the Valley support the mission and purpose of a Chamber. The events reflect the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable. This event supports the mission of the Chamber which is to build a stronger communities, , champion economic prosperity, foster a pro-business climate, and to improve the quality of life in our region. We connect residents and businesses in a fun way that is good for the local economy.

​Is Event Marketing is Right For My Business?
Face-to-face marketing events should be considered as part of your overall marketing strategy. A comprehensive marketing strategy should consider six elements; (1) Interactive Marketing, (2) Advertising, (3) Sales Promotion, (4) Direct Marketing, (5) Personal Selling, and (6) Publicity/PR. The point is all of your advertising/ marketing works together. It’s all part of your branding process.

I’m a vendor at low-cost or free events. Why do your events cost?
Health fairs and other expos are different from our events. We leverage the Chamber brand name, to market our events extensively through many platforms, increasing the odds of reaching more of the niche market whose attention you’re trying to capture. Our marketing efforts include social media ads, Shop Local SMS text marketing, the targeted distribution flyers to hundreds of local businesses, and Chamber of Commerce email lists, all of which cost money.

What makes it worthwhile?
What better way to be in front of people, reaching the demographic that will positively impact your business and increase your bottom line and name recognition? Finally, you get significantly larger space to promote your business vs.
old-school events where tables are stacked in long rows, in tight quarters, that do not lend themselves to showing casing your business properly.

Can I get a discount?
We offer quantity discounts to members of the Chamber and early bird registration specials, which many exhibitors take advantage of.

How can I be sure people will stop at my booth?
Make sure the person staffing the booth is engaging. Sitting and texting or talking on the phone signals to passersby that they aren’t important. Do something interactive so that guests want to stop and chat. We can help you with that if you need ideas. Move your table to the back or side, making your area more inviting. Be positive, upbeat, and engage the crowd … don’t wait for them to approach you!

How can I be sure I’ll get a good return on my investment?
When you leave that day, you won’t yet know your ROI. Even if you’re a retail person, follow-up is important for more sales. The fortune is in the follow-up. Collect leads and turn the leads into new business after the event.

I can’t participate in the event. Is there anything else I can do to reach the guests of the event?
Yes! We have an annual magazine that is distributed at all shows.

The Celebrating Community HOME & HEALTH SHOWS reflects the Chamber’s fervently-held belief that the health of the business community and the health of the larger communit​y in which it lives are inseparable. Building stronger communities is what our Chamber of Commerce is all about.


Event Objectives: 

  • Instill a sense of community pride.   
  • Teach people new things, inform businesses and residents about community business assets that impact their overall quality life!
  • The event will showcase business services, products and include  educational opportunities, local attractions, transportation options, arts and culture, sporting activities, recreational assets, outdoor recreation, civic engagement opportunities, health/fitness, public safety, health care,  housing and wellness activities to name a few.
  • Showcase businesses who value community engagement and involvement by providing direct link to other businesses and the residents/customers they serve.
  • Enhance and support the mission of the Chamber which is to is to champion economic prosperity, foster a pro-business climate, and to improve the quality of life in our region.​


COMMUNITY
INFORMATION 

The Grand  (formerly Sun City Grand)

  • Sun City Grand is a newer community with construction starting in 1996 with completion in 2005. Sun City Grand's median household income is $62,000, and the average household net worth is $500,569. 
  • This community has about 9,500 homes and 20,000 residents. 
  • The median age of 69. About 15% of the community is 45 to 54 years of age, and 85% are occupied by people 55 years and older. 

Sun City West 

  • A classic community for active adults, Sun City West, was built between 1975 and 1995. Homes for sale in Sun City West AZ range from $280,000 to $1 million. 
  • Sun City West has a population of 27,000. 
  • The average household income in Sun City West is $ 59,000, and the average household net worth is $388,335. 
  • The median age in Sun City West is 73 years. 

 
Sun City

  • Sun City was founded in 1960 and is the largest retirement community in the nation. 
  • The current population of Sun City is 40,000, with a median age of 72. 
  • Sun City's median household income is $37,652, and the average household net worth is $327,775. 
  • Approximately 20% of the residents are veterans. 

 
Surprise

  • Surprise is a beautiful city for families with children of all ages. The median age in Surprise is 41.4 years.
  • Surprise is the No. 8 top-growth city in America! (click here for the article)
  • Surprise is the 9th largest city in the state and the second-fastest growing municipality in the metro area. Surprise has a population of 139k people.
  • The Median household income of a Surprise resident is $71,000. 
  • Median property value is $258,700 
  • Surprise has a homeownership rate of 75.5%



Sun City Festival & Festival Foothills (Buckeye

  • Buckeye, Arizona, is home to two incredible communities that cater to different lifestyles. One is for active adults offering a luxurious and vibrant living experience called Sun City Festival. The other adjacent community is the family-friendly and welcoming community called Festival Foothills.
  • The area's population is over 32,000, making it the second-largest population cluster in the NW valley.
  • No brick-and-mortar businesses are serving the communities other than one convenience store.
  • Residents must travel almost 15 miles to access products and services in Surprise.
  • Home construction started in 2006. There are 12,000 households. Approximately 5,200 homes were built before 2009, and 6,200 homes were built in 2010 or later.
  • The average household income is well above average at $117K.)

EVENT FACT SHEET 

Show Producer
Home & Health Shows organized by the Community Chamber of Commerce, a statewide not-for-profit organization (501c3.) The Community Chamber of Commerce is subsidiary of the Northwest Valley Chamber of Commerce (501c6), with corporate offices located in Surprise, Arizona. 

Exhibitors 
We invite business small and large from around the region to participate in these events which target smaller and more affluent communities. All the events showcase of home and remodeling, landscape and garden, and health & wellness. The events are held in communities throughout the northwest Valley, Phoenix metropolitan area; the shows provide consumers the perfect opportunity to glimpse the latest trends in the home and health industry. 

Attendees
The Shows are open to the general public at no cost, allowing visitors to explore various products and services available. From the latest home and garden innovations, home remodeling and renovations, to health and wellness solutions, the Show promises to provide an unforgettable experience for all attendees.

Locations
Shows are held in small communities that desire a home and health show experience is local. Community selection is based on population demographics, number/income levels of home owners, and access to other home shows and local services.   
Shows cater to smaller communities that value their homes and well-being. We carefully select communities based on their population demographics, number and income levels of homeowners, and access to other home shows and local services. Our shows offer a unique community-based home show experience. 

Mission
The mission of the Community Chamber of Commerce is to build stronger communities, foster a pro-business climate, and to improve the quality of life in our region. We accomplish this by connecting residents and businesses with events and activities. The events reflects the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable. Building stronger communities is what our Chamber is all about. 

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